SOURCES SOUGHT
R -- On-site Secure Document Shredding Services for Gallup Service Unit
- Notice Date
- 3/18/2026 2:17:20 PM
- Notice Type
- Sources Sought
- NAICS
- 561990
— All Other Support Services
- Contracting Office
- PROGRAM SUPPORT CENTER ACQ MGMT SVC ROCKVILLE MD 20857 USA
- ZIP Code
- 20857
- Solicitation Number
- 1523378
- Response Due
- 3/22/2026 1:00:00 PM
- Archive Date
- 04/06/2026
- Point of Contact
- Ratonya Harris
- E-Mail Address
-
ratonya.harris@hhs.gov
(ratonya.harris@hhs.gov)
- Description
- Title: On-site Secure Document Shredding Services for Gallup Service Unit Notice Type: Sources Sought Synopsis Response Date: 03/22/2026, 4:00 PM Easten Time NAICS Code: 561990 - All Other Support Services Classification Code: R614- Support- Administrative: Paper Shredding Contracting Office: U.S. Department of Health and Human Services (HHS), ASFR/OMAS Point of Contact: Ratonya Harris, Ratonya.harris@hhs.gov 1.0 DESCRIPTION his is a Sources Sought notice issued for market research purposes only. This is not a solicitation for proposals and does not commit the Government to award a contract now or in the future. The purpose of this notice is to obtain information on the availability and capability of qualified businesses to provide on-site, secure document shredding services for the Indian Health Service (IHS) at the Gallup Service Unit (GSU). The requirement includes providing all personnel, equipment, and materials for the on-site collection and destruction of sensitive documents at three locations in and near Gallup, NM. A full Statement of Work (SOW) is available upon request. The anticipated period of performance is a base year and four one-year option periods, starting on or about April 1, 2026. 2.0 REQUESTED INFORMATION Interested parties are requested to submit a capability statement (not to exceed 7 pages) that addresses the following: Company Information: Company name, address, Unique Entity Identifier (UEI), CAGE code, and point of contact. Business Status: Your company�s business size (e.g., Small Business) and any socioeconomic categories (e.g., WOSB, SDVOSB, HUBZone). Capability Narrative: A detailed description of your company�s ability to meet the key requirements. At a minimum, your narrative must address the following specific points: Service Methodology: Describe your experience providing on-site, cross-cut shredding services at multiple locations for a single client. Compliance with Health Information Regulations: Describe your company's experience and protocols for handling sensitive documents subject to the Health Insurance Portability and Accountability Act (HIPAA) and the Privacy Act of 1974. Security & Chain of Custody: Detail your process for ensuring the security of materials, including the use of contractor-provided locked containers (specify sizes your company provides, e.g., 65/95 gallon), and your procedures for maintaining chain of custody from collection to destruction. Personnel Security: What are your company�s standard procedures for employee background checks and identification? Confirm that your employees who will be on-site wear company uniforms and possess proper identification. Proof of Destruction: Describe your process for providing a ""Certificate of Destruction"" to the client after each service is completed. Equipment & Verification: Confirm that your shredding trucks are equipped with a viewing screen to allow for client observation and verification of the destruction process. Past Performance: A list of at least two recent, relevant contracts (within the last 3 years) for services of similar scope and complexity. 3.0 SUBMISSION INSTRUCTIONS Please submit your capability statement to the Point of Contact specified above via email by no later than 4:00 PM Eastern Time on 03/22/2026. The subject line of the email should read: ""Response to Sources Sought: On-site Secure Document Shredding Services for GSU"". 4.0 DISCLAIMER This Sources Sought synopsis is for informational and planning purposes only and does not constitute a solicitation. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. The Government will not provide reimbursement for any costs incurred in responding to this notice.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/workspace/contract/opp/20fa6946878b49c59c193794df6ba26c/view)
- Place of Performance
- Address: Gallup, NM, USA
- Country: USA
- Country: USA
- Record
- SN07749905-F 20260320/260318230047 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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