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FBO DAILY - FEDBIZOPPS ISSUE OF AUGUST 17, 2018 FBO #6111
DOCUMENT

J -- INTENT TO SOLE SOURCE: Service Contract for DSPECT Camera - Attachment

Notice Date

8/15/2018
 

Notice Type

Attachment
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

Department of Veterans Affairs;Great Lakes Acquisition Center (GLAC);115 S 84th Street, Suite 101;Milwaukee WI 53214-1476
 

ZIP Code

53214-1476
 

Solicitation Number

36C25218Q9784
 

Archive Date

9/14/2018
 

Point of Contact

Lori Eastmead
 

E-Mail Address

Government Email
(Lori.Eastmead@va.gov)
 

Small Business Set-Aside

N/A
 

Description

The Great Lakes Acquisition Center (GLAC) intends to negotiate a sole source contract with Spectrum Dynamics for service support of the D-SPECT Camera System located at the William S. Middleton VA Hospital, Madison, Wisconsin. Spectrum Dynamics is the OEM and the only vendor that has the software codes for servicing. This procurement is being conducted in accordance with FAR 12 & 13 Single Source Award Justification for Simplified Acquisitions Procedure and no other vendor will satisfy agency requirements. This notice of intent is not a request for competitive quotes. No solicitation documents are available and telephone requests will not be accepted. However, any firm that believes it can meet these requirements may give written notification to the Contracting Officer by 9:00 AM (CT) August 22, 2018. Supporting evidence must be furnished in sufficient detail to demonstrate the ability to comply with the above requirements. Information must be sent to the Contracting Officer, Lori.Eastmead@va.gov. TELEPHONE INQUIRIES WILL NOT BE ACCEPTED. Responses received will be evaluated however; a determination by the Government not to compete the proposed procurement based upon responses to this notice is solely within the discretion of the Government. If no responses are received, the Contracting Office will proceed with the sole source negotiation with Spectrum Dynamics. STATEMENT OF WORK (SOW) D-SPECT Nuclear Scanner Service Contract 1. Scope. The contract shall provide service support if required via Field Service Engineer or Call Center Telephone Support. Biannual preventative maintenance, software maintenance and updates to the D-SPECT Camera System located at the William S. Middleton VA Hospital, Madison, WI. 2. Background. Madison VA's Nuclear Cardiology Lab requires a service contract for the D-SPECT camera system. The complexity of this system, the expense for replacement parts, and essential equipment uptime warrant the need for an active service contract. The vendor shall perform two preventative maintenance tests over the contracted year. These are required to ensure optimal performance. The D-SPECT system is state of art technology. The advanced and sensitive equipment requires handling from only highly skilled individuals. Limited downtime is essential to reduce costs for Non-VA care and postponement of diagnostic studies. 3. Specific Tasks. After initial investigation and repair attempt from Madison VA s Biomedical Engineer Department, Spectrum Dynamics will provide technical support via phone and/or on-site service to resolve issues related to Cardiology s D-SPECT system. Response time from the vendor shall be within one hour for phone support and within 8 hours for on-site support. Costs for equipment repair and shipment expenses shall be included within the cost of the contract. Exclusions are preexisting conditions deemed by the vendor at the initial inspection. Hours for repairmen services are business hours of 0800-1700, Monday Friday. This contract includes biannual preventative maintenance visits. The service contract also includes software maintenance and updates. 4. Performance Monitoring The Government and COR will confirm that any service provided is in compliance with the contract terms. Items monitored will be timeliness of emergent services and repairs for broken equipment. Any variance of the contract will be reported to the CO to document and communicate with the contractor. Biannual preventative maintenance reports shall be given to the COR to ensure completion and standards are met. 5. Security Requirements Contracted employees providing services at VA facilities may undergo a security clearance in the form of a basic background investigation. 6. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). The government will not provide any equipment to the contractor. The Contractor will need to supply their own tools for execution of this contract. Contractor shall be responsible for securing contractor-owned and VA-owned equipment at all times. Any lost or stolen equipment must be reported as soon as it is known to the COR. 7. Other Pertinent Information or Special Considerations. The Contractor will be responsible to ensure Contractors employees providing work on this contract are fully trained and completely competent to perform the required work a. Identification of Possible Follow-on Work. Service contract has been renewed annually due to complex equipment. Option years to extend contract versus beginning new annual contracts are desired. b. Identification of Potential Conflicts of Interest (COI). No conflicts of interests are known. c. Identification of Non-Disclosure Requirements. Contractor will be exposed to PHI information. No additional risks are assumed. d. Packaging, Packing and Shipping Instructions. No unique requirements are identified. e. Inspection and Acceptance Criteria. The COR will certify that the work done under the contract is performed to time and standard. The COR will also assure the inspection and acceptance of products provided incidental to services. 8. Risk Control Contractor will be exposed to PHI information. No additional risks are assumed. 9. Place of Performance. Work is to be completed at the William S. Middleton Memorial VA Hospital, 2500 Overlook Terrace in Madison, WI 53705. Associated travel expenses to service the equipment are included within the service contract.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VAGLHS/VAGLHCS/36C25218Q9784/listing.html)
 

Document(s)

Attachment
 

File Name: 36C25218Q9784 36C25218Q9784_1.docx (https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4545403&FileName=36C25218Q9784-001.docx)

Link: https://www.vendorportal.ecms.va.gov/FBODocumentServer/DocumentServer.aspx?DocumentId=4545403&FileName=36C25218Q9784-001.docx

 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Record

SN05037852-W 20180817/180815230952-1059cc37dfd9b709c694323e66808b66 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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